Travel Itinerary for Visa
A travel itinerary tells the visa officer where you will be each day, how you will get around and where you will stay. We prepare it for you day by day in English, matching your flight and hotel bookings, or you can write it yourself using the template and steps on this page.
- A day-by-day plan with cities, activities, transport and accommodation
- Matches your flight and hotel booking dates
- $29, delivered as a PDF the same day
Order a visa itinerary
In the notes field, write: your cities and number of days in each, the purpose of the trip, and your flight and hotel dates if ready.
- Pay by Visa, Mastercard, Apple Pay or Google Pay
- We don't submit visa applications for you, and we don't guarantee the embassy's decision
On this page
What you will receive
A print-ready PDF in English, sent to your email in less than 24 hours, including:
- Traveller names, trip dates and purpose.
- A day-by-day table: city, activities, transport and accommodation.
- The same flight numbers and hotel names as in your bookings.
- Transport between cities and countries, with approximate journey times.
You can see what it looks like in the sample at the top of the page.
Ready-made visa itinerary template
If you want to write the itinerary yourself, use this format. Copy it into a Word file and fill in each day of your trip:
| Day / Date | City | Activities | Transport | Accommodation |
|---|---|---|---|---|
| Day 1 – 14 Mar 2026 | Paris | Arrival, hotel check-in, Seine river walk | Flight SV 113 RUH → CDG | Sample Hotel Paris Centre |
| Day 2 – 15 Mar 2026 | Paris | Louvre Museum, Tuileries Garden | Metro | Sample Hotel Paris Centre |
| Day 3 – 16 Mar 2026 | Paris | Eiffel Tower, Champs-Élysées | Metro | Sample Hotel Paris Centre |
| Day 4 – 17 Mar 2026 | Paris → Nice | Promenade des Anglais | TGV train | Sample Hotel Nice |
| … | … | … | … | … |
| Day 7 – 20 Mar 2026 | Nice → Paris | Departure | Flight SV 114 CDG → RUH | — |
How to write a visa itinerary, step by step
- Start from your flight reservation. Your arrival day is day one and your return day is the last day, with the same flight numbers.
- Split the days between cities using the same dates as your hotel booking in each city, with no gaps between nights.
- Write one or two activities per day. Real places that make sense for the city, not a long list.
- State how you travel between cities: train, domestic flight or bus.
- Name where you stay each night using the hotel name as it appears in the booking.
- Write the itinerary in English unless the embassy asks for another language, then check it against your bookings before printing.
What the embassy checks, and mismatch mistakes
The visa officer doesn’t read your itinerary as a sightseeing programme; they compare it with the rest of your file. The mistakes that most often lead to requests for clarification or refusals:
| Mistake | Correct approach |
|---|---|
| Itinerary dates differ from the flight reservation | First and last days match the flight dates |
| A city in the itinerary with no hotel booking | Every night in the itinerary has a matching booking, or an invitation letter |
| The longest stay is in a country other than the one you apply to | Apply to the embassy of the country where you spend the longest time, or your first point of entry if the stays are equal |
| A crowded, unrealistic programme | One or two activities a day, with realistic travel times |
| Activities that don’t fit the visa purpose | A tourist plan for a tourist visa, a family visit for a visit visa |
Itineraries covering more than one country
If your trip covers more than one Schengen country, show in the itinerary when you enter each country, how you get there and how many nights you spend in each. This is what the embassy relies on to decide whether you are applying to the right embassy. More details are in our guide to Schengen visa requirements.
Ready to order your itinerary?
Ready-made itineraries by country
Day-by-day plans for the most popular destinations, which you can use as a guide when writing your own:
- Itinerary for France
- Itinerary for Spain
- Itinerary for Italy
- Turkey 10-day itinerary
- Itinerary for the UK
- Itinerary for Canada
- Itinerary for the USA
- Itinerary for Austria
- Itinerary for Belgium
- Itinerary for the Netherlands
- Itinerary for Sweden
- Itinerary for Switzerland
- Itinerary for Finland
- Itinerary for Thailand
- Itinerary for the Maldives
- Itinerary for Brazil
- Itinerary for Mexico
- Itinerary for Australia
Travel itinerary FAQ
What is a travel itinerary and why do I need one?
A travel itinerary is a day-by-day schedule of your trip: cities, activities, transport and accommodation. Some embassies require it, and it strengthens your file at others because it explains the purpose of your trip and links your bookings together.
Do embassies accept travel itineraries?
Yes. Embassies accept them as supporting documents, and some Schengen embassies explicitly require them. Check the requirements of the embassy you are applying to.
Does the itinerary cover the whole trip?
Yes, from arrival day to departure day, with no empty days or nights without accommodation.
Can the itinerary be changed after I receive it?
Yes. We revise it once for free within 7 days of delivery if your dates or cities change. Send the change through our contact page.
Can the itinerary be tailored to my country or trip plan?
Yes. Every itinerary is written around your cities, number of days and purpose of travel, and you can list places you want to visit in the notes.
Does an itinerary help support my visa application?
It shows the visa officer the purpose of your trip and links your flight and hotel bookings, reducing questions and ambiguity in your file. But it does not guarantee approval; the decision rests with the embassy.
How do I write a professional itinerary for a Schengen visa?
Start from your flight dates, split the days between cities using your hotel dates, and write one or two activities per day, your transport and where you stay. The full steps are on this page.
Should I list daily activities in the itinerary?
It is best to. One or two activities a day are enough to show the trip is planned and realistic.
Can I submit a simple itinerary without much detail?
Yes. A simple, clear itinerary is better than a long, crowded programme. What matters is that it covers every day and matches your bookings.
Does the embassy check the itinerary closely?
It is usually compared with your flight and hotel bookings and the length of visa requested, so any difference in dates or cities may lead to extra questions.
What are the common mistakes in a visa itinerary?
The main ones are dates that differ from your bookings, cities with no hotel booking, a crowded and unrealistic programme, and applying to an embassy other than that of the country where you spend the longest time.
Must the itinerary match my flight reservation?
Yes. The arrival day, departure day and flight numbers must be the same in the itinerary and the reservation.
Must the itinerary match my hotel booking?
Yes. The city and place you stay each night must match your hotel bookings.
Can you prepare an itinerary for a trip to more than one country?
Yes. We show your entry into each country, how you travel and the number of nights in each, which determines the embassy you apply to.
Does the itinerary include transport between cities?
Yes. We include how you travel between cities and countries and the approximate journey time, such as by train or domestic flight.
Can I change the number of nights in each city?
Yes, as long as you change your hotel booking to the same dates so your file stays consistent.
Can the itinerary be issued in English?
Yes. We write itineraries in English by default, as it is the language most embassies and visa centres accept.